Delete Blank Rows from an Excel Spreadsheet

All kudos to Computer Tutoring for this step-by-step guide

If you would prefer to see a video tutorial on how to delete blank rows in Excel then the Computer Tutoring website has a comprehensive guide.

To delete blank rows from an Excel spreadsheet, follow these steps:

  1. Open the Excel spreadsheet that contains the blank rows.
  2. Select the rows that you want to delete. You can do this by clicking and dragging your mouse over the row numbers, or by holding down the “Shift” key and using the arrow keys to select multiple rows.
  3. Right-click on one of the selected rows and select “Delete” from the context menu.
  4. In the “Delete” dialog box that appears, select “Entire row” and then click “OK”.
  5. The selected rows will be deleted from the spreadsheet.

Alternatively, you can use the “Go To” feature to quickly select and delete blank rows. To do this:

  1. Press the “Ctrl” and “G” keys on your keyboard to open the “Go To” dialog box.
  2. In the “Reference” field, type “:blank” (without the quotes) and click “Go To”.
  3. Excel will highlight all of the blank rows in the spreadsheet.
  4. Press the “Ctrl” and “-” keys on your keyboard to delete the selected rows.

You can also use a formula to identify and delete blank rows. To do this:

  1. Insert a new column next to the data that you want to delete the blank rows from.
  2. In the first cell of the new column, enter the formula “=IF(A1=””,1,0)” (without the quotes). This formula checks if the cell in column A is blank and returns a value of 1 if it is, or 0 if it is not.
  3. Copy the formula down to the other cells in the new column.
  4. Select the new column and click the “Sort & Filter” button in the “Editing” group on the “Home” tab.
  5. From the dropdown menu, select “Filter”.
  6. Click the filter dropdown in the new column and uncheck the box next to “0”. This will hide all of the rows that contain data.
  7. Select the remaining rows and delete them as described above.

I hope this helps! Let me know if you have any questions.

Why should I delete blank rows from an Excel Spreadsheet?

There are several reasons why you might want to delete blank rows from an Excel spreadsheet:

Improved readability and organization: If your spreadsheet contains a lot of blank rows, it can be difficult to scan and interpret the data. Removing these blank rows can make the spreadsheet more organized and easier to read.

Increased efficiency: If you are working with large datasets, having a lot of blank rows can make it more time-consuming to perform certain tasks, such as sorting or filtering the data. Removing these blank rows can help you work more efficiently.

Reduced file size: Blank rows take up space in the spreadsheet, even if they are not being used. Removing these blank rows can help reduce the file size of the spreadsheet, which can be especially important if you are working with large datasets or sharing the file with others. This can also make it easier to store and manage the spreadsheet, as it will take up less space on your computer or cloud storage.